Privacy Policy

This policy explains how the Independent Paper Reviewer CS/IT/CPE website and Custom GPT handle information. The publisher is Chakchai So-in.

Website processing

The website processes the manuscript PDF in the user's browser to record its filename, size, MIME type, and SHA-256 hash in a frozen review-request JSON file. The website does not upload the manuscript to the publisher, run the academic review, or store the PDF on a publisher-operated server.

The website stores the selected interface language in browser local storage. Temporary browser object URLs used for downloads are revoked after use. The generated request and any downloaded result remain on the user's device unless the user sends or stores them elsewhere.

Successful-evaluation operational log

After—and only after—a returned result JSON passes the website's v7.2 validation and is displayed, the website sends the manuscript filename and request ID to a publisher-operated Google Apps Script endpoint. The endpoint adds the server-side date/time in the Asia/Bangkok time zone, filename and request ID to one dedicated Google Sheet. It does not receive the PDF, manuscript text, request JSON, result JSON, reviewer comments, ChatGPT conversation, user identity, or ChatGPT account details.

This limited log is used to count successful evaluations and investigate repeated or abusive use. Repeated submissions of the same request ID are suppressed, while separate requests for the same filename are recorded separately. Older clients retain the legacy filename-based 15-minute suppression. The website confirms persistence through a receipt containing only the request ID and status. Operational logging is best-effort and a logging failure does not prevent the user from viewing a validated result.

Optional feedback

If you choose to send feedback, the website sends your message (up to 1,500 characters), optional name and email address, contact-consent choice, interface language, and a random submission identifier to the publisher's Google Apps Script endpoint. These details and a server timestamp are stored in a separate Feedback tab in the operational Google Sheet. You may submit without a name or email. An email address is used for follow-up only when you explicitly consent. Do not include sensitive information or manuscript content in feedback.

Feedback is retained for service improvement until it is no longer needed. You may request deletion using the contact below; include the approximate submission date and message so the record can be located. Feedback does not affect the academic review.

Custom GPT and ChatGPT processing

To request a review, the user separately attaches the request JSON and original manuscript PDF in ChatGPT and opens the Independent Paper Reviewer Custom GPT. Those files and the resulting conversation are processed under the user's ChatGPT account, workspace settings, and applicable OpenAI policies. The publisher does not receive or independently retain the manuscript, request, result, or chat through an external publisher API.

Hosting and platform data

The website is hosted using OpenAI Sites and the Custom GPT runs within ChatGPT. OpenAI may process technical logs, account information, cookies, files, and usage data as described in OpenAI's applicable privacy documentation and the policies of the user's organization. The publisher has not added advertising, analytics, or third-party tracking scripts to the website.

Sharing, retention, and deletion

The publisher does not sell user data or share submitted manuscripts with independent third parties. The publisher does not receive manuscript content through a separate server and has no independent manuscript-retention database. The successful-evaluation log retains only date/time, filename and request ID for operational monitoring. Users can remove local downloads, clear the site's saved language preference, and manage or delete their ChatGPT conversations and uploaded files using the controls available in their account or workspace. Requests concerning the limited operational log may be sent to the contact below.

Academic and sensitive information

Users are responsible for ensuring that they are authorized to process and upload each manuscript. Do not upload confidential, personal, export-controlled, or otherwise restricted material unless the applicable account, workspace, institutional rules, and law permit that processing.

Contact

Privacy and support questions may be sent to chakso@kku.ac.th. Please do not email confidential manuscripts or sensitive personal information.